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Researcher Checklist & FAQs

Notice: These requirements are subject to change as University and County/State requirements and guidance evolves.

New to the department or returning to the campus for the first time after shelter-in-place?

Checklist for approval of on-site researchers (* for new to the department only):

What do on-site researchers need to do each day?

Frequently Asked Questions:

COVID-19 vaccinations    COVID-19 testing and HealthCheck policies    Travel    Building access    Conference rooms, kitchens, and cleaning supplies

New parking enforcement


COVID-19 vaccinations

Where do I find out if I'm eligible for a vaccine?

Check here for the latest information from Stanford.

Check here for the latest information from Santa Clara County.

In addition you can check with your own county of residence as well as your healthcare provider.

COVID-19 testing and HealthCheck policies

What should I do if I’m feeling ill today? 

Do not come into work. Fill out HealthCheck as soon as you experience symptoms, and arrange to be tested as soon as possible. Stay isolated until a negative test result is obtained. Details can be found here.

Do I need to tell my lab if I’m sick?

You must report your symptoms and test results on HealthCheck. You are not required to tell your lab if you are sick, but you are encouraged to inform your PI/supervisor. This can help protect members of your workgroup. See guidance from HealthAlerts.

When do I need to get tested for COVID-19?

Effective January 4th 2021, surveillance testing is mandatory for all students and staff, faculty, and postdocs that are on campus regularly (once per week or more) are all required starting Jan 4, 2021 to complete weekly surveillance tests. Find out how to pick up and drop off tests here.

Spring Quarter 2021 test pick up and drop off locations and hours.

What if I only come to campus infrequently (e.g. every other week)?

Faculty, staff, postdocs, and students who are on campus infrequently must take a COVID-test on the day you will be on-site.

What should I do if I test positive or I come in contact with someone who tests positive?

Submit this information to HealthCheck as soon as possible. The Stanford response to a positive case is described here.

What are the consequences of not filling out HealthCheck?

Building access may be revoked for 3 repeated violations within a month.

When do I need to fill out HealthCheck?

Everyone must fill out HealthCheck each day, 1-2 hours before coming to campus. You must receive a green badge beforeentering a building.

Can I fill out HealthCheck after arriving on campus? 

Please fill out HealthCheck beforearriving on campus.


What is Stanford’s policy on personal travel?

Check here for the latest travel advisories and policies about returning to Stanford after travel from outside the area.

Is it possible to do University-sponsored traveling?

All university-sponsored travel is suspended until further notice.

Building access

What should I do if the door is already open when I arrive at my building?

Please swipe your ID card every time you enter the building, even if the door is already open, to maintain an accurate log of building access. Please do not let others follow you into the building.

Can non-Stanford affiliates come in to use the bathroom?

No, only people who are approved for building access and who have completed HealthCheck are allowed to access the building. Please see information regarding Campus Zones.

Can visitors from other Stanford departments enter the building?

Yes, but labs must still maintain appropriate density. For building access please contact Kwame Akan and use the specific floor calendar for Bass or Gilbert.

Can I have high school or non-Stanford undergraduate volunteers in the lab?

No non Stanford-affiliates are currently permitted to work in labs during Stage 2.

Can I have a vendor approved for building access?

Yes. Please contact Kwame Akan for assistance filling out the vendor approval form.

Who can I notify of COVID-protocol noncompliance in my building?

In cases of COVID-19 safety protocol noncompliance, please notify Kwame Akan ( and Bettye Price ( and Sonam Desai ( by email.

Conference rooms, kitchens, and cleaning supplies

Can I eat in the buildings?

There are now designated indoor spaces in which it is permissible to eat inside Bass and Gilbert. These spaces are lab-specific and instructions as to their use, cleaning procedures and cleaning supplies are available in each facility. If these are not clear or present or if you have any questions, please contact Kwame Akan.

Where are the sheltered outdoor eating areas?

Try the Bass and Gilbert patios, Bass courtyard, Blend courtyard, or the tables outside of Gilbert. We are currently working on clearing out the outdoor patio on the 4th floor of Gilbert.

Can I use the kitchens?

Yes. Kitchen areas on each floor in Gilbert and Bass are open for use by neighboring labs. Occupancy limits and cleaning protocols are posted on signs in each kitchen area.

What food vendors are open on campus?

Blend Cafe 

Beckman Bistro

Bytes Cafe 


How do I reserve a conference room? 

Use the Bass and Gilbert conference room Outlook calendars to make reservations for individual use or small group meetings. Allowable occupancy and cleaning instructions are posted on the sign on each door. If you are the sole occupant of the conference room you may remove your mask but must leave a 30 minute gap between reservations.

Where can I obtain more cleaning supplies for my lab?

The Biology department is providing paper towels and isopropanol for disinfecting lab spaces. Cleaning supplies and extra PPE are stored in Bass 238 and Gilbert 2J1. Contact Kwame Akan if these stocks are running low.

New parking enforcement

When are parking permits enforced?

Parking is now enforced 24/7 on the main campus.

How can I obtain an after-hours courtesy permit?

After-hours permits can be obtained here.